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Undergraduate Students

113-2 Graduate Student - School Leaving Procedure

 After completing all the graduation procedures, graduates are able to pick up their certificate.
* Some Apps and permissions on campus will be closed.*

【1】 Log in to Online School-leaving Procedures (Click Link)
  1. The portal is  opened on December 16, 2024 (Mon). Graduates are required to log on using their account password.  ( Student number please type in capital letters, e.g. 41000000E)
  2. From 31 January 2025, please use "Account Number: Student ID; Password: ID Card Number/Resident Certificate Number" to log in.
【2】Confirm all the procedures have been done
  1. Registrar’s Office：all grades and Overseas Credit Transfer Application have been submitted.
  2. Office of General Affairs：return the graduation gown; pay off all tuition and miscellaneous fees.
  3. Library：return all books and Payment of fines (including books from NTU and NTUST)
  4. Curriculum Division：completion of Course Opinion Survey
【3】Other Important Reminders
  1. Alumni Center：complete NTNU Alumni Database Registration
  2. Office of International Affairs：overseas Compatriot Students and international students should complete the international student database
  3. School of Teacher Education：teacher education students should check their Credits of Professional Education Programs for accreditation
【4】Pick up Certificate with 4K Student ID card 
  1. Easycard Student discount is until 2025.10.31.
  2. If your student card is lost, please log on to NTNU Information Portal/Information Service/Student ID Card Loss Reporting and Replacement System/Report a Lost Card (Report Reason: graduate, do not click Reissue a New Card).
  3. After 2025.8.1, graduates are unable to log in to NTNU Portal. Please complete the Affidavit for Losing the Student ID Card form.
 Certificate Pick up Time & Location
Time Location Department
From June 2, 2025 (Mon)
Office hours: 8:30~12:00、13:30~17:00 Monday~Friday		 Registrar’s Office
02-7749-1077		 Colleges of Education, Liberal Arts, Technology and Engineering (excluding the Undergraduate Program of Electro-Optical Engineering), Arts, International Studies and Social Sciences, Music, Management, and the Department of Physical Education
Gongguan Branch Academic Affairs Division
02-7749-6548		 College of Science, Department of Athletic Performance, Undergraduate Program of Electro-Optical Engineering

※  No Service during Summer break and Advanced Subjects Test (AST)（2025.7.11 - 7.12）. The dates for collecting graduation certificates can be found on the Academic Affairs Office homepage/news and in the Graduation Zone.

 Other Information

【1】Collecting Graduation Certificates by Proxy:

If a graduate is unable to collect the graduation certificate in person, a Letter of Authorization must be completed in advance to authorize another person to collect it on their behalf. The authorized person must present:
 - Their own ID
 - The student ID of the graduate
 - The completed Letter of Authorization signed by both parties

  •  If the graduate's student ID has been lost, the graduate must report the loss first and provide a photocopy of their National ID to the authorized person for collection.

【2】Digital Graduation Certificates:

Starting from the 2021 academic year, graduates will receive a free personal digital graduation certificate via email within three working days after collecting the physical copy. The digital certificate is issued by the Ministry of Education through the official delivery platform. For inquiries, please contact the Registrar's Section at (02) 7749-1077.

【3】Electronic Document Application:

  1. Graduates may apply through the "Application System for Transcript & Other Records" on the university's Academic Affairs Office website for items including "Chinese/English Transcripts," "Ranking Certificates," and "English Degree Certificates."
  2. Graduates can have electronic documents sent under the university's name without returning to campus. Recipients will be guided to the university's official verification website to confirm the authenticity of the documents.
  3. For more information, please refer to the "Records" section on the Academic Affairs Office webpage.