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Overseas Credit Transfer

Guidelines for Students Taking Overseas Study Courses
Article 1 The Guidelines are established to strengthen NTNU's international academic and cultural exchange, and to provide assistance to students for overseas studies.
Article 2
Restrictions on Overseas Institutions 		If a student wishes to participate in studies overseas during the course of his/her studies, eligible universities are only those which have signed an academic cooperation agreement with NTNU or cases approved by NTNU.
Article 3
Application Method 		For studying overseas, a student is to submit the application to his/her department (school) of study. The application method, criteria, and quota are set by the respective departments (schools). The list of eligible candidates will be transferred by the department (school) to the college, to be reviewed by the Office of International Affairs and then submitted to the Office of Academic Affairs to be approved by the President, then the list of eligible students will be announced. The Office of International Affairs will assist the students with relevant procedures regarding traveling abroad and returning home. Related regulations shall be established.
Article 4
Period of Overseas Study 		The total number of courses taken by a student during the overseas study period must not exceed one academic year; the semesters spent overseas will be included in the total years of study. Summer school courses are excluded from these regulations and will not be calculated as a part of the total years of study. For study suspensions while studying overseas, credits obtained during overseas study will not be applicable.
Article 5
Study credit regulations 		Before the student travels overseas for studies, he/she must present an overseas study plan to his/her department (school) of study. Students who received approval for overseas studies should take at least two subjects or obtain six credits per semester. If the student does not meet this requirement, an annotation will be added to the yearly transcript. But this excludes special circumstances which have been approved.
Article 6
Application time for credit calculation and grades 		After the semester at the overseas institution ends, the student's grades should be submitted to NTNU within two months; the score report and relevant documents must be attached for the registration of credits or the application for credit calculations. Graduating students must submit their calculation applications within the first week of the commencement of the following semester at the latest, otherwise they will be required to register and select the course. Grades obtained from overseas studies will be recorded on the NTNU yearly transcript according to the grades presented in the original overseas university score report. These grades will not be included as a part of the average semester grades, nor as a part of the overall average grade.
Article 7
Registration Fee 		Students who are undertaking overseas studies must still complete the registration procedures at NTNU and the overseas institution according to regulations. Regulations regarding fee payments will be in accordance to the regulations of NTNU and the agreement between the two institutions.
Article 8
Assessment and recognition limits 		During the overseas studies period, course subjects and credits will be assessed and recognized by the respective departments (schools) and the Office of Academic Affairs; these should not exceed the minimum graduating credit requirements set out by the respective departments (schools) by more than one third.
Article 9
Guidelines for calculation and assessment 		For students who achieved a passing grade for the courses taken during overseas studies, the calculation and assessment guidelines for when the student returns are as follows:
1.         If the calculation is for professional courses and compulsory courses, the assessment will be held by the relevant course organizing department. If the number of credits exceeds the number of credits required by NTNU, the number for NTNU credits will be recorded. If the number of credits is less than NTNU credits, it must be professionally verified and annotated by the review unit.
2.         If the calculation application is for credits obtained from free electives, the assessment will be undertaken by the Center for General Education or relevant departments.
3.         If the overseas institution uses the European Credit Transfer and Accumulation System, ECTS, in principle, 2 ECTS is equivalent to 1 credit.
4.         When necessary, respective departments (schools) will notify the student to take an exam, only subjects which have passed the exam will be considered for the calculation.
5.         Courses which have been taken and passed after enrollment at NTNU are not eligible for calculation.
Article 10
Draft Regulations 		Male students who have not completed their military service must contact the Office of Student Affairs one month before traveling overseas for review by the Ministry of Education in accordance with the "Regulations for Exit of Draftees".
Article 11 All matters not addressed in the guidelines shall be processed in accordance with relevant laws and regulations.
Article 12 These regulations are approved during the Academic Affairs Meeting and registered with the Ministry of Education before enforcement. Any future amendments will follow the same procedure.
        nRelated links
Manual for the "Application of Course Records for Students taking Overseas Studies"